Rental Policies


EVENT PARKING FEES

All users of the fairgrounds are subject to a $5.00 per car parking fee. A "buyout" option is available at a reduced rate of $3.00 per car, based on estimated attendance and must be arranged through Administration Office before event. This is only subject to promoter's/renters wishing to charge parking for their own events. Call our administration office for more information about this policy at (916) 786-2023.

EXCLUSIVE FULL-GROUNDS RENTALS

Excludes grandstands. A full grounds rental is typically charged at $11,000.00 per event day, with set-up and/or dismantle days charged at $2,750.00 each, versus 20% of gross sales on gate admission, vendor fees, parking fees and concessions, after deduction of state sales tax, whichever is greater. Pricing is subject to change depending on the type of event and all full grounds rentals should seek inquiries from the general manager for final pricing. Call our office at (916) 786-2023 for more information.
 

PAYMENT

There is a $200.00 nonrefundable reservation fee required to hold event date.  This deposit is applied to the total facility rental fee.  Fifty percent (50%) of the balance is due thirty (30) days prior to event and is nonrefundable should renter cancel the agreement.  Remaining balance is due ten (10) days prior to event date.  Payments made within ten (10) days prior to an event will only be accepted in cash, cashiers check or money order.  A minimum charge of $25.00, maximum up to the full extent of the law, will be charged for returned checks.  A security deposit will be charged to guarantee contract compliance, and is refundable less any applicable charges.* 

* There will be a $100.00 charge for each building key not returned within three (3) days after the end of the event.
 

RENTAL DAY

Maximum facility rental day is from 8:00 am to Midnight.  All cleaning by Renter shall be completed by 2:00 am of the day following the event. All events require an attendant be present during event and clean-up hours (at no additional fee).
 

BACK-TO-BACK RENTAL

The cost of night cleaning of a building for a back-to-back rental will be charged to the renting party that creates the need.  Our standard procedure is to clean during normal work hours on the next regular workday.  It takes 4 to 8 hours, depending on the building and type of event, to do a complete cleanup.  We will charge a flat $250.00 fee for this activity.
 

INSURANCE REQUIREMENTS

All users of the Placer County Fair & Events Center must provide a certificate of insurance for $1,000,000 General Liability coverage (for alcoholic beverage sales, users must also provide Liquor Liability insurance).  Users may provide their own insurance or may purchase this coverage from the California Fair Services Authority (details may be obtained at http://cfsa.org/selfinsure/spec_events/docs/SEBrochure.pdf or by calling the fair office).
 

BUILDING DIMENSIONS & MAXIMUM CAPACITIES

Floor measurements are approximate. All buildings include one dumpster and tables & chairs up to the maximum banquet capacity (additional chairs based on availability).


Name
 
Dimensions  
Banquet  
Assembly
JONES HALL
69' 3" x 158'  9"  = 10,993 sq. ft.
732
1,537
JOHNSON HALL
59' x 96'  = 6,075 sq. ft.
482
944
LAUPPE HALL
56' 9" x 56' 8" = 3,101 sq. ft.
155
315
GARDEN ROOM
55' x 37' = 2,035 sq. ft.

135
290
SECURITYOFFICE


35
50

OTHER INFORMATION

  • All halls and other indoor facilities on the fairgrounds have a "NO SMOKING"  policy.
  • All events are subject to approval by Placer County Fair Management and/or local law enforcement.
  • Security requirements are quoted on a per-event basis, and are subject to local law enforcement approval.
  • Parking Lot B holds 700 cars - Lot C holds 900 cars.
  • Fairgrounds restrooms and showers are not included in RV space rentals, but may be provided for the convenience of patrons, based on availability.
  • Carnival lot accommodates 20 RVs with electrical, water, and sewer and 100 RVs without sewer.