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| | Click here to dowload a copy of the 2008 Rental Rates and Policies
EXCLUSIVE FULL-GROUNDS RENTALS
Excludes grandstands. Event days are charged at $10,000.00 per day, with set-up and/or dismantle days charged at $2,500.00 each, versus 20% of gross sales on gate admission, vendor fees, parking fees and concessions, after deduction of state sales tax, whichever is greater. Contact the fair office for more information.
PAYMENT
There is a $200.00 nonrefundable deposit required to hold event date. This deposit is applied to the total facility rental fee. Fifty percent (50%) of the balance is due 30 days from date of rental agreement and is nonrefundable should Rentor cancel the agreement. Remaining balance is due thirty (30) days prior to event date. Payments made within thirty (30) days prior to an event will only be accepted in cash, cashiers check or money order. A minimum charge of $25.00, maximum up to the full extent of the law, will be charged for returned checks. A security deposit will be charged to guarantee contract compliance, and is refundable less any applicable charges. There will be a $100.00 charge for each building key not returned within three (3) days after the end of the event.
RENTAL DAY
Maximum facility rental day: 8:00 am to 2:00 am. All cleaning by Rentor shall be completed by 2:00 am of the day following the event. All events require an attendant be present during event and clean-up hours (at no additional fee).
BACK-TO-BACK RENTAL
The cost of night cleaning of a building for a back-to-back rental will be charged to the renting party that creates the need. Our standard procedure is to clean during normal work hours on the next regular workday. It takes 4 to 8 hours, depending on the building and type of event, to do a complete cleanup. We will charge a flat $200.00 fee for this activity.
INSURANCE REQUIREMENTS
All users of the Placer County Fair & Events Center must provide a certificate of insurance for $1,000,000 General Liability coverage (for alcoholic beverage sales, users must also provide Liquor Liability insurance). Users may provide their own insurance or may purchase this coverage from the California Fair Services Authority (details may be obtained at http://cfsa.org/selfinsure/spec_events/docs/SEBrochure.pdf or by calling the fair office).
BUILDING DIMENSIONS & MAXIMUM CAPACITIES
Floor measurements are approximate. All buildings include one dumpster and tables & chairs up to the maximum banquet capacity (additional chairs based on availability).
Name Dimensions Banquet Assembly
JONES HALL 69’ 3” x 158’ 9” = 10,993 sq. ft. 732 1,537
JOHNSON HALL 59’ x 96’ = 6,075 sq. ft. 482 944
LAUPPE HALL 56’ 9” x 56’ 8” = 3,101 sq. ft. 206 443
GARDEN ROOM 55’ x 37’ = 2,035 sq. ft. 135 290
SECURITYOFFICE 35 50
OTHER INFORMATION
* All halls and other indoor facilities on the fairgrounds have a “NO SMOKING” policy.
* All events are subject to approval by Placer County Fair Management and/or local law enforcement.
* Security requirements are quoted on a per-event basis, and are subject to local law enforcement approval.
* Parking Lot B holds 700 cars - Lot C holds 900 cars.
* Fairgrounds restrooms and showers are not included in RV space rentals, but may be provided for the convenience of patrons, based on availability.
Carnival lot accommodates 20 RVs with electrical, water, and sewer and 100 RVs without sewer.
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